VaxNH Help Desk:

Phone No.: (603) 271-4028

• Added new functionality where the Correct Lot Decrementing page now includes a Patient ID column. When the Count is 1, the Patient ID column shows the patient ID. When the Count is more than 1, the Patient ID column shows LIST.
• Added new functionality where a pop up showing patient details can be viewed by clicking on the Patient ID hyperlink.
• Previously there was no schedule button for coverage rate report. Now the report can be scheduled.
• Previously in the Reconciliation page no sorting options were available. Now sorting options added for Vaccine, Exp Date and Public columns. Tool tip was added when hovering over the vaccine description to display the corresponding description in VACMAN Vaccine Settings.
• Added new permission, called Block Add Administered Vaccine Entry, to hide the Add Administered button on the Vaccination View/Add screen.
• Added Run By for Organization (IRMS) Client and Facility Client users as currently seen by Registry Client users.
• Added a new password rule, "Require At Least One Special Character in Password", in Password Rules page.

• Added rejected transfers section to Order/Transfer List; Changed Approve Transfer Button to Save; Added Denial Reason drop down and check box to Approve Transfers page.
• Added new functionality for cold storage units and temperature upload. A new property was added to the Facility Maintenance and Organization (IRMS) maintenance pages that allows a provider to upload temperatures or not. A number of UI changes were also made.
• Added export functionality to the Cold Storage screen.
• Added new functionality, Inactive cold storage units are hidden by default, but can be displayed by selecting a checkbox. A dialog box shows who entered a temperature and when.
• Made changes to the Automatic Message system within IWEB, so the user has the option to send the message or not.
• Added new functionality where cold storage units now include more fields, and the Orders > Cold Storage page navigation has been changed.
• Added the functionality where the cold storage information provided in the provider agreement should update the cold storage information on the main Cold storage screen.
• Added dynamic tooltips to data formats drop down.
• Added logs to Temperature Import to view any errors while importing.
• Added the ability to import the downloadable data in a flat file import method.
• Added Rejected Transfers section to Orders/Transfers List; Status Column indicates Denied or Rejected; Denied reason included in header of Transfer.
• Added the ability to message multiple or single providers from within IWEB.
• Added new functionality where the Lot Number Summary Report can be generated by county.
• Previously in Approve Order screen Order Set was not part of the displaying columns. Now Order Set column has been added to all of the sections within the Approve Order page. Columns are now able to be sorted.
• Added three new fields Organization, Facility and VFC PIN to 'Contact Information' section within the 'Contact Us' window in REACH.
• Added a drop down 'Publicly Supplied Vaccine' to select private vaccines only, public vaccines only or all vaccine types and also added a new section 'View By' to allow the user to select how they wish to the data broken down by.

• Added a new section to the top of the Personal Settings page called “User Contact Information” which will allow the user to update their own address, phone number and email, and added Accordions to Personal Settings page with inline editing. Added alert in the header about how many days password is going to expire. This shows when password has to change within 14 days.
• Added a new property to make the Contact information on the Create Order screen editable.
• Added Last Updated Date and Last Updated By fields to the Organization (IRMS) and Facility detail and edit pages.

• Fixed: Email validation does not work on set new password page
• Fixed: Vaccine Ordering - Decimal amounts in physical inventory (less than 1 but more than 0) on an order are rounded down to 0 in the VTrckS export file
• Fixed: New User Creation: Error for Duplicate Password instead of Existing UserID
• Fixed: Provider Agreements - AllowOnlineOrdering not disabled when existing agreement expires
• Fixed: Remove period following temporary password on auto-generated e-mail for password reset
• Fixed: Casa export does not search with zip-code + 4 digits
• Fixed: Forgot Password link wording is incorrect
• Fixed: Look up value showing on Maintinence Page
• Fixed: Provider Agreement-Instructions Page had Erroneous Spaces
• Fixed: Different method of Health Promotion unsubscribe results in different "last user to update"
• Fixed: When selecting a school from the school pop up window, Cancel and Clear behave the same way.
• Fixed: Picking up a year in the new date picker is little difficult
• Fixed: JS error appears when Search is selected on Vaccine Type Correction in IE 8.
• Fixed: When editing an administered vaccination, if dose size was (null) it defaults to Double
• Fixed: Report Module: Coverage Rate Report; Tdap left off report
• Fixed: IRMS contact fax does not display formatted
• Fixed: WA CR 203 - Additional Deferral Reasons
• Fixed: Provider Agreements: Admin Property to not allow changes to address should only apply to Orgs and Facilities which have "Allow Provider Agreements" checked
• Fixed: Remove ICCP from the Child Care setup/detail page
• Fixed: Vaccine and Permanent columns are blank when All Vaccines is add in the Contraindication.
• Fixed: LA CR 267: Demographic edit screen
• Fixed: Vaccine Administration: Vaccine drop-down menu is fixed-width in IE8
• Fixed: VTrckS funding source is being defaulted to "1" when the field is nulled in IWEB UI Vacman settings page.
• Fixed: Patient Ownership changes (under certain circumstances) when the do not take ownership box is selected.
• Fixed: VIS Date Propagation to all IRMS's Times Out (IRMS VIS Dates Defaults)
• Fixed: Correct Lot Decrementing issues providing correct potential matches
• Fixed: Adoption: If you forget to select an Org/IRMS, you get an error; it creates a new patient and keeps the original
• Fixed: Reports Module: Coverage Rate Report - HPV # and % not appearing on report
• Fixed: Provider Agreements: New cold storage unit instructions display even on saved agreements created prior to the upgrade.
• Fixed: Provider Agreements: Cold Storage Page - Thermometer type no longer displays in completed agreements, does appear in PDF
• Fixed: Added Functionality to Require Lot Numbers at the Organization (IRMS) level
• Fixed: Favorites: Patient Detail Report, as selected from Favorites, opens an error.
• Fixed: VOMS: Reconciliation page's print button malfunction - keeps re-opening print window in IE8
• Fixed: Error when trying to delete vaccine from 200 years in the future
• Fixed: VOMS: When using a special order set with local approver configured on the order set and the LHJ selected, a Facility Client account can create orders for other facilities
• Fixed: UAT - v5.13.8.2 - Coverage Rate Report output displays the TOTAL row in error.
• Fixed: Approve Transfer: Unable to enter 0 in Approved Quantity Field
• Fixed: Stack Trace message when using the Approve and Print button within Order/Transfer Depot Approval
• Fixed: lot number summary report does not match reconciliation page
• Fixed: MS's Certificate of Compliance, Form 121, when printing invalid doses should indicate them as invalid
• Fixed: Correct decrementing adjustment showing as negative administration
• Fixed: Vaccination Add box: Doses available includes doses which were subtracted using correction reason "Administered but not linked to vaccine"
• Fixed: Reconcile Inventory page and the Lot Number Summary Report incorrectly display the lot number when the lot number contains the letter E.
• Fixed: Vaccine Selected list box fails to clear after selecting Reset.
• Fixed: Selecting an age range on Vaccinations Totals report takes an error.
• Fixed: CASA Export form: County/Parish drop-down never populates with counties to select from
• Fixed: During DTT/HL7 Import, failure to select an import file gives "Please select a file to export" message.
• Fixed: New header helps State Approver identify selected organization (IRMS) and facility.
• Fixed: Mass Imms is showing the Standard IWEB patient search screen
• Fixed: IWeb takes error when importing a VTrkS file with a tracking number more than thirty characters.
• Fixed: To remove WinCASA option from CASA version
• Fixed: Formatting changes made to AK VFC Provider Profile Report.
• Fixed: Application error in Provider Mapping when no facility is selected
• Fixed: Facility Maintenance [Detail] screen is blank when selecting Detail for Facilities menu on Provider Agreement screen.
• Fixed: Enhance the Patient Demographics UI with JQuery Accordion
• Fixed: Health Promotions should be Health Promotion (without the s) on left menu
• Fixed: IWeb takes exception error when a Current Inventory custom report is generated.
• Fixed: Cannot use backspace on Contact Details phone numbers on Facility Maintenance page
• Fixed: Various User Interface issues occurred on the Enter Recorded Temperature page
• New Feature: WA CR 206 - Changes to the Patient Record: Remove Guardian & Update footer
• New Feature: AK CR 122 - Provider Practice Profile Grid Changes
• New Feature: LA CR 266 - Remote Registry changes for Patients and Vaccinations.
• New Feature: LA CR 266- Remove ability to add classrooms functionality
• New Feature: LA CR 266- Adding declaimer to reports
• New Feature: LA CR 266- Exports to reports
• New Feature: LA CR 266- Pare down the menus for the allowed users (only the RC and the current CC users will be allowed in the system)
• New Feature: LA CR 266- Changes to admin section of CCSM
• New Feature: LA CR 266- Adding permission tag adding it to all jps
• New Feature: LA CR 266- Add CCSM specific images, changes to i_main.inc etc
• New Feature: LA CR 266- Permissions filtering based on access level
• New Feature: WA CR 205 - Previously Known Bad Address Logic Update
• New Feature: Changes to Washington State Vaccine Administered Report
• New Feature: 2D Barcode Scanning; Vaccine Administered Ready/Not Ready
• New Feature: 2D Barcode Scanning-Lot Number Search/Add
• New Feature: 2D Barcoding-Replace Select button with row highlighting in Lot Number Search/Add
• New Feature: 2D Barcoding-Vaccine Administered Error Messages
• New Feature: 2D Barcoding-Vaccine Administration Retrieve Lot Information
• New Feature: 2D Barcode Scanning-Lot Number Ready/Not Ready
• New Feature: Vaccines don't reset properly in clinic notes when using Reset button
• New Feature: 2D Barcoding-Vaccine Administration Public/Private lot selection
• New Feature: Changes to VFC Accountability Log
• New Feature: Required Fields-Remove Add All and Clear All buttons
• New Feature: Main Contact indicator added for VTrckS Export File

• Fixed an issue where vaccines containing commas in the name added a new column to the Monthly Inventory Reconciliation Audit Report export file.
• Fixed issue where cancelling out of Archive Orders displayed the prompt "Please select at least one Order to Archive" and search results were not cleared.
• Fixed issue where Provider Submission Detail Report returned no data or stack traced when invalid date format was used.
• Fixed the Lot Summary Report showing inactive lots when launched from the Approve Orders screen problem.

• Fixed an issue where VTrckS Export File was missing information, if "Doses used last month" is not enabled on ordering entity.
• Fixed an issue where Depot Order Sets could not be submitted through the Order screen.
• Fixed the Coverage Rate Report, so that the Total and Percentage values are being displayed in different columns when the report is being created or exported.
• Fixed the Reminder Recall module so that 9-digit zip codes now populate in the Reminder Recall by Zip Code.

• Added new user permission 'Organization (IRMS) User Level Administration Permission' which can be given to Organization (IRMS) Client users.
• Added a menu screen to the Provider Submission Report.
• Added state specific title and logo to the Provider Submission Detail Report.

• Fixed the issue, where private (Organization (IRMS)-specific) fields(Patient Race, Address Country, Guardian 1 SSN and Guardian Work Phone) on the Patient Demographics page were behaving like public fields.
• Fixed a problem where the option 'Only Show Patient Info' on the Patient Detail Report was checked by default and it shouldn't be.
• Fixed an issue with Expired Reconciliation Reason did not specify 'Expired Open Multi-dose Vials'.

• Adds the ability to sort and further filter the columns in the report output for the Inventory Adjustment Report.
• Added the ability to limit this report by the standard Organization (IRMS), Facility, and VFC Pin.
• Fixed the issue, where the Vaccine Return Adjustment Report was not accessible without the Block Patient Data Access permission.
• Fixed the email validation in the Patient Demographics page, where the malformed email address was accepted.
• Fixed an issue, where the Recommended Order Quantity is showing as decimal in the Saved orders, instead of a whole number.

• Removed the Schedule option for Vaccination Data Quality Detail Report, and Patient Data Quality Detail Report; and the check box for Vaccination Data Quality Detail Report and Patient Data Quality Detail Report in the Administrator Data Quality Report.

• Added additional fields for Provider/Practice Profile.
• Modified the Frozen Vaccine Page is to include Freezers and Refrigerators.
• Added red messages to the Authorized Provider page to indicate if a provider has been added or removed compared to the previous agreement. When the agreement is Approved it will update the inactive status for the Physician for that Facility.
• Added a report for Administrators to identify Providers who have higher than expected inventory adjustments in any category, and compares the Provider's adjustments to the State's adjustments and highlights deviations that are too high.
• Modified the existing VFC Profile Report to match MS provider profile plans, generated by provider to support AFIX and spend plans.
• Created a new permission called Bypass Reconciliation separate from Inventory Correction permission to Bypass the Reconciliation while placing an order.
• Added a legend to define the colors that are used on the Reconciliation and Lot Number Search screens.

• Added a new value to the Freezer Measuring Device: Digital Data Logger.
• Updated the valid freezer low temperature to -58F and -50C.

1. Added the ability for Providers to submit their Monthly inventory in addition to saving their inventory throughout the month.
2. Added the ability to set a specific vaccine as temporarily unavailable for ordering.
3. Added a column for the total of each vaccine on the Daily Inventory Report if Sort By is set to Vaccines.
4. Added the ability to create and use a profile with a Patient Student ID.
5. Add additional alerts on the Provider Agreement when a user changes the Facility Name or Signatory Name.
6. A default password setting now exists on the Password Rules page. If the default password has been set then the Web User Add and Web User Update pages will contain a new check box to use the default password. If the default password is used, the user will be forced to change the password when they log into IWeb.
7. Reminder Recall naming inconstancies has been corrected, so all instances will show Reminder/Recall.
8. Registry Statistics report Active User counts now excludes invalid users.
9. Registry Statistics report formatting items have been resolved.
10. Enhanced the Registry Statistics Report to include data that was previously included in the Weekly/Daily Status Reports and then eliminated the Weekly and Daily Status Reports.
11. Provider Agreement address change notification will now show with a PO Box change.
12. Add new functionality to the Provider Agreement so "Allow Online Orders" will automatically turn off and on when a Provider Agreement is Submitted and Approved.
13. Fixed an issue where receiving an order cause a null pointer stack trace, if the request returns null for order ID.
14. Added a new permission and property for Registry Client user, that only allows Registry Client users to inactive lots when they have the permission and the property is enabled.
15. Fixed Multiple Birth Order fields on the Patient Demographics screen so they are editable by all users, not just Registry Client and School Nurse users.
16. Added new screen to control the order threshold limits based on both funding and doses limits. Added new functionality to enforce ordering threshold, if the user order vaccine that is limited an alert message will be displayed and the user is asked to send a message in why the order is exceeding the limits.
17. Created a report that shows aggregate number of vaccines lost due to each reconciliation reason. Each number on the aggregate report should be click-able, and drill down to show the details of how each number was calculated.
18. Added drop-down menu to Facility Maintenance screen to indicate whether the Facility is active in VFC program, and created a VFC Active Provider Profile report.